Administrative Assistant

An Administrative Assistant plays a key role in supporting the daily operations of an organization. They handle administrative tasks, manage schedules, and assist in various office duties to ensure that the organization runs smoothly and efficiently.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Organize and coordinate meetings, events, and conferences, including preparing agendas and materials.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare and edit documents, reports, and presentations as required.
• Maintain and update filing systems, both physical and digital, to ensure easy access to important documents.
• Assist with payroll, invoicing, and bookkeeping tasks, as needed.
• Order office supplies and manage inventory.
• Handle office-related inquiries and resolve problems or escalate to appropriate personnel.
• Assist in HR-related functions such as onboarding new employees and maintaining employee records.
• Collaborate with different departments to ensure smooth office operations.
• Perform other office support tasks as assigned.

Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Knowledge of office management systems and procedures.
• Ability to maintain confidentiality and manage sensitive information.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Customer service-oriented mindset.

Education & Experience:

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Previous experience as an administrative assistant or in a similar administrative role is preferred.